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Now, let us tell you about the features of DataTrac, our multi-user Linux
Construction Job Cost Accounting package, which consists of over two thousand
individual programs. DataTrac was developed over a period of more than 20 years
as we worked closely with many of Middle Tennessee's most successful
construction companies.
DataTrac goes far beyond generic accounting to offer advanced features such
as: comprehensive Job Cost and Subcontract Modules; Business Tax Reports by Job
County (Revenue and Subcontracts); AIA Billings (Cost Plus, Percentage Complete
and Fixed Price); Surety Reports suitable for Insurance and Bonding;
Electronic Bank Reconciliation; Tool Tracking by Item, Job or Employee; Employee
Drug Testing; Magnetic Media W-2's; Electronic 401(k) Plans, a comprehensive
Workers Compensation module which can help your company reduce its Workers
Compensation expenses, and much, much more. Listed below are just a few of
DataTrac's features:
Job Cost
Allows user-defined cost codes, tracks original estimates,
change orders, committed cost, actual cost and anticipated final cost, provides
percentages of completion and variances, automatically calculates labor
overhead, internal controls keep the Job Cost system in balance with your
financial statements, produces over 50 reports including: Job Summary, Job
History, Surety/Bonding, Profit Projections, Contract Analysis, Business Tax
Reports by Job County, Project Manager Reports, Job Recaps, Activity by State,
etc.
Job Billing
Cost Plus, Percentage Complete, Fixed Price, Progress
Billings in Invoice Format, generates standard AIA documents, automatically
tracks application numbers, previous billings, stored materials and retainage,
allows revisions in a matter of seconds with no "white out," allows "what-if"
scenarios, produces professional-quality billings which are error-free,
automatically interfaces to Accounts Receivable
Estimating
Automatically computes all extended costs, sales taxes,
labor overhead, performance bonds, permits and fees, eliminates "forgotten"
items and mathematical errors, allows quick revisions, produces
professional-quality estimates in a variety of formats, estimates post
automatically to Job Cost
Payroll
Automates payroll calculations, check printing, all
End-of-Quarter and End-of-Year filings and reports, W-2 forms, Electronic W-2's,
field and management payrolls, multi-state payrolls, local taxes, workers
compensation, certified payrolls, cafeteria plans, 401k plans, electronic 401k
plans, company autos, fringe benefits, employee loans, savings plans, expense
reimbursements, drug testing, vacation and sick hour tracking, payroll
adjustments to jobs without voiding checks, produces over 60 reports including:
History by Job, History by Employee, Weekly Labor, Labor Hours vs. Job Budget,
Labor Dollars vs. Job Budget, Department of Labor, Minority Utilization, Workers
Compensation Audit, Payroll Liability, etc.
Accounts Payable
Automates the process of selecting invoices for
payment and writing checks, checks for duplicate invoice entry and overpayment
of a subcontract or a purchase order, interfaces tightly with Subcontract and
Purchase Order systems, prints 1099's, allows user to select invoices for
payment several ways (by voucher number, by range of voucher numbers, by due
date, by vendor, by job), produces over 40 reports including: Aged Trial
Balance, Vendor History, Subcontract History, Invoice List, Check Register,
Sales Tax on Out-of-State Purchases, A/P Journal, Purchase Order Reconciliation,
etc.
Accounts Receivable
Tracks A/R and Retainage Receivable, allows
finance charges, miscellaneous cash receipts, credits to Job Cost for items paid
for by owner, has customer note-taking capability, produces over 25 reports
including: Aged Trial Balance, Statements by Customer, Statements by Job,
Revenue by Job County, Customer Account Status, etc.
General Ledger
Allow entries to both prior and future periods,
recurring entries, automatic reversing entries, user-defined financial
statements, produces over 25 reports including: Balance Sheet, Income Statement,
Cash Flow Statement, Audit Reports, etc.
Subcontract Control
Tracks contract amounts, change orders, billings,
retainage, deductions for workers compensation, backcharges, insurance
expiration dates, reports include: Subcontractor List, Subcontractor History,
Insurance Expiration, Subcontracts by Job County, Subcontractor Name and Address
List
Purchase Orders
Ties to Job Cost and Accounts Payable, warns about
possible invoice entry errors, purchase order coding is picked up automatically
when an A/P invoice is entered, updates the committed cost on jobs
automatically, reports include: Purchase Order Journal, Purchase Order Status,
etc.
Bank Reconciliation
Allows automatic reconciliations, electronic bank
statement download, ties the bank statement back to the General Ledger, produces
several reports including: Bank Statement Checks, Computer Checks, Deposits,
Outstanding Check Report, Check Book Report (simulates a manually-kept check
book register), etc.
Fixed Assets
Tracks book values for both book and IRS purposes, posts
depreciation entries to the G/L, figures Investment Tax Credits, produces
several reports including: Fixed Assets by Location, Fixed Assets by Class,
Depreciation Journal, etc.
Inventory
Tracks disbursements to jobs, values the inventory, produces
several reports including: Valued Inventory, Transaction Edit List, Physical
Inventory Edit List, Physical Inventory Variance Report, Obsolete Inventory,
etc.
Tool and Equipment Inventory
Tracks tools and equipment by employee
and/or job, produces several reports including: Tool Tracking by Tool, Tool
Tracking by Job, Tool Tracking by Employee, Transaction Edit List, etc.
Electronic Rolodex
Allows each user to access a company-wide
alphabetic electronic rolodex, allows classifications of entries (vendor,
subcontractor, customer, etc.), has built-in note-taking capability, fast and
easy to use
Loan Calculations and Amortizations
Performs side-by-side loan
comparisons, allows "what-if" scenarios (what if we pay the loan off more
quickly or make a larger down payment), prints amortization schedules, figures
the principal and interest paid each year
The features listed above are just the tip of the iceberg. DataTrac has many
other features which are simply too numerous to mention. DataTrac has advanced,
built-in error trapping to prevent many of the errors that other systems will
allow. Also, DataTrac has reports to make sure that your General Ledger and it
subsystems (Accounts Payable, Accounts Receivable, etc.) are in balance at the
end of each month. This can greatly reduce audit expenses at the end of the
year. And Alpha Omega goes beyond simply installing a computer. We offer a
full range of consulting services to show your company methods of dealing with
complex questions such as reducing workers compensation expenses without
additional data entry, reducing overhead, and increasing employee
productivity.
In conclusion, DataTrac is very powerful and comprehensive. Also, DataTrac is
normally less expensive on a per-user basis than other high-end Job Cost and
Estimating packages. But what is more important is that AOCG stands behind this
package by offering a full range of support features: on-site training, local
telephone support, and a newsletter which discusses new technologies and the
computer industry in general.
We have found that most construction companies which buy a computer system
which they later end up replacing, do so for one simple reason: lack of support.
Anyone can sell you a computer system, but there are very few qualified computer
programmers who understand the construction business well enough to make the
system work and keep it working. On the other hand, we fully support our
customers, and they seem to appreciate it. We think that we can safely say that
if your company selects AOCG as your software vendor, you won't have to start
all over again at some point in the future. You will have the software that you
need, and the support that you need, from now on.
Thank you very much for taking the time to read this document, and for the
opportunity to earn your business. Please feel free to contact Mike Burch by
Email at or by phone at 615-662-9537 if you need further information about our
company or our products.
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